Virtual Assistant

Hired Remoteli is a leading recruitment agency that bridges top-tier talent across Latin America with exceptional opportunities in the United States. With a strong history of success and a dedication to quality, we are your reliable partner in achieving career growth. Our vast network, tailored approach, and dedicated support ensure you receive the best assistance in securing your next professional opportunity.

Position Summary: 

We’re seeking a proactive and highly organized Executive Assistant to support a C-level executive in a fast-paced, growing business. This role is ideal for someone who thrives behind the scenes, ensuring operations run smoothly with precision and professionalism. If you have exceptional communication skills, a sharp eye for detail, and the ability to manage multiple priorities with discretion, we’d love to meet you. 

Responsibilities:

• Manage complex calendar scheduling, including internal/external meetings, time zone coordination, and reminders. 
• Screen and respond to emails, messages, and meeting requests on behalf of the executive. 
• Prepare reports, presentations, and internal communications with clarity and polish. 
• Coordinate travel arrangements and logistics (flights, hotels, agendas). 
• Maintain and organize digital files, shared drives, and documentation. 
• Track tasks, project deadlines, and follow-ups to keep the executive aligned and on schedule. 
• Liaise with internal teams, clients, and vendors as a representative of the executive. 
• Handle confidential information with utmost discretion and professionalism. 
• Support occasional personal tasks (bookings, reminders, etc.) as needed.

Qualifications 

• Bachelor's degree in business administration, Communications, Management, or related field. 
• Intermediate to advanced English proficiency (written and verbal). 
• Minimum 3+ years of experience as an Executive Assistant or in a similar role supporting senior leadership. 
• Experience in a remote or fast-paced startup environment is a strong plus. 

Hard Skills 

• Proficiency in Google Workspace or Microsoft 365. 
• Familiarity with project management tools (e.g., ClickUp, Trello, Asana). 
• Skilled in communication platforms (e.g., Slack, Zoom). 
• Strong document preparation and formatting skills. 
• Digital file organization and task tracking expertise