Administrative Assistant

We are looking for an Administrative Assistant to support our Operations team and Operations executives. This role will focus on providing essential administrative assistance to ensure the smooth functioning of the team. Key responsibilities include managing schedules, coordinating logistics, and assisting with various operational tasks. To be successful, you should be organized, detail-oriented, and possess strong communication skills.

If you're looking to gain experience in a fast-paced operations environment and be a valuable contributor to a growing team, read on!

Responsibilities:

• Maintain and update team and executive calendars, including scheduling meetings, coordinating with participants, and ensuring meeting logistics.
• Assist with travel arrangements and accommodations for team members and executives.
• Help prioritize tasks and ensure deadlines are met.
• Track and communicate task progress within the team.
• Conduct internet-based research to support operations projects.
• Assist with the processing of expenses.
• Provide backup support to other teams, such as customer service and operations, as needed.
• Support the facilities team with office tasks, conference room bookings, and team events.
• Assist with corporate social responsibility initiatives.
• Prepare basic reports and presentations.
• Proactively assist with ad hoc tasks and projects assigned by the manager and executives.

Qualifications:

• +2 years of experience in an administrative or support role in a corporate environment.
• Experience supporting a team or multiple individuals.
• Ability to work in a fast-paced environment and learn quickly.
• Strong organizational and time management skills.
• Proficiency in computer software such as Google Suite, Microsoft Suite, Zoom, and Slack.
• Advanced English level (required).
• Bachelor’s degree or equivalent experience preferred.
• Experience working with executives is highly preferred.