Design and Photography Project Coordinator

About Our Client 🤓

The client is an enterprise that develops leaders who transform organizations and contribute to society. They are an independent academic institute with global reach, established by business leaders for business leaders.
 

About Athyna 🙋🏻

Athyna is a Global Talent Platform, helping align world-class talent with the best employment opportunities across the globe.

We believe in the future of work. That’s why we are a 100% globally distributed team across 5 continents. We believe in people, and we value freedom, integrity, quality, and sustainability.

We’re proudly carbon neutral as an organization and 5% of all revenue funds impact-driven startups & climate tech. We’re very keen on social impact - we truly care about everyone on our team, and we want to make the world a better place for all of us.

In your day-to-day, you will 👇🏼

• Planning: act as the main point of contact for all Brand Identity, Corporate Design, and Photography requests, ensuring smooth and streamlined workflow. 
• Design coordination: oversee design requests and resources, following the manager’s guidance and monthly plan to ensure efficient task allocation and management; address unplanned requests. 
• Photography coordination: manage the photographer’s request intake platform and calendar; schedule sessions, request third-party photography quotes and availability, when needed. 
• Brief review & task assignment: review briefs to ensure clarity, assign tasks, and manage project scope based on the manager’s input. 
• Deadline management: ensure projects are completed on time, coordinating schedules and tasks accordingly. 
• Stakeholder communication: Facilitate clear and proactive communication with stakeholders regarding project timelines, status updates, and any necessary adjustments. Act as a liaison to balance stakeholder expectations and team capacity. 
• Processes & KPIs: Create and update documentation of processes and guidelines based on team members and manager’s input/needs. Gather and report KPIs to the line manager, based on documented needs. 
• Others: Contribute to improving the company’s Digital Asset Management platform. 

Skills that will make you stand out 💥

• Bachelor's degree in marketing, Communications, or a related field. 
• 5-7 years of experience in a Project Coordinator or Project Manager role, preferably in a corporate environment or creative industry. 
• Strong organizational abilities with a proven track record of managing multiple projects simultaneously while maintaining successful delivery. 
• Strong critical thinking abilities to evaluate requests and ensure alignment with business goals and project scope. 
• Excellent communication and interpersonal skills, enabling effective collaboration with cross-functional teams and stakeholders at all levels. 
• Proficiency with project management tools such as Trello or similar platforms; knowledge of the Adobe Creative Suite is a plus. 
• Ability to thrive under pressure in a dynamic environment, with a proactive and solutions-oriented mindset 
• Willingness to learn quickly new processes and tools. 
• Understanding of design and photography workflows is advantageous.