Recruiting Coordinator

Accountabilities

You will support the recruitment process by coordinating interviews, maintaining accurate candidate information, and helping recruiters and hiring managers deliver an efficient and candidate-focused hiring experience.

• Coordinate interviews: Schedule interviews and manage availability between candidates and hiring teams, ensuring meetings run smoothly and efficiently. 
• Manage candidate communications: Provide timely updates, respond to candidate questions, and maintain clear, professional communication throughout the recruitment process. 
• Maintain recruitment records: Keep candidate profiles, application details, interview notes, and other recruitment information accurate and up to date in internal systems. 
• Support recruitment activities: Assist with job postings, initial candidate screening, application reviews, and other talent acquisition tasks. 
• Prepare interview materials: Organize relevant documents and information to help recruiters and hiring managers prepare for candidate assessments. 
• Coordinate follow-ups and offers: Support candidate follow-ups, offer administration, and onboarding activities to ensure a smooth transition for successful applicants. 
• Improve recruitment workflows: Help identify opportunities to streamline hiring processes, maintain organized documentation, and enhance the overall candidate experience. 
• Collaborate with hiring teams: Work closely with recruiters and hiring managers to track progress, manage priorities, and ensure recruitment activities remain on schedule. 

Requirements

You are an organized, proactive, and people-focused professional with strong communication skills, attention to detail, and the ability to coordinate multiple activities while handling confidential information responsibly.

• Organizational skills: Strong time management, attention to detail, and the ability to coordinate schedules, manage deadlines, and prioritize competing tasks. 
• Communication skills: Clear and professional written and verbal communication, with the ability to interact effectively with candidates, recruiters, and hiring managers. 
• Confidentiality: Ability to handle sensitive candidate information and recruitment documentation with discretion and professionalism. 
• Digital proficiency: Comfortable using spreadsheets, online collaboration tools, and digital systems to manage recruitment information and administrative tasks. 
• Independent working style: Ability to manage multiple responsibilities, follow through on commitments, and work independently in a remote environment. 
• Interest in talent acquisition: Genuine interest in recruiting, human resources, talent acquisition, or People Operations. 
• Relevant experience: Previous experience in recruiting, HR, administration, customer service, or coordination is an advantage. 
• Recruitment technology: Familiarity with applicant tracking systems (ATS), HR software, or similar recruitment platforms is a plus. 
• Remote or technology experience: Experience working in a remote or technology-focused environment is desirable. 
• Industry interest: An interest in AI, SaaS, or career technology is beneficial.