Data Entry & Administrative Assistant

About the role

We're looking for a detail-obsessed Data Entry & Administrative Assistant based in Latin America to handle high-volume data work, support invoicing and billing, and help the office team with admin tasks and overflow.

What You'll Do

Data Entry & Records

• Transfer data quickly and accurately between internal spreadsheets and QuickBooks or other business software
• Audit, cross-reference and update large datasets, including packing slips, purchase orders, inventory lists and price sheets
• Build and maintain tracking sheets in Excel and Google Sheets using formulas like VLOOKUP, INDEX/MATCH, SUMIF and pivot tables

Invoicing & AP/AR Support

• Process, verify and generate customer invoices in QuickBooks Enterprise
• Send invoices and statements to customers by email and track payment status

Admin & Office Support

• Support managers and team members with admin tasks, special projects and overflow work
• Triage email inboxes and keep workflows moving
• Draft professional emails, follow up with vendors and customers on pending items, and escalate urgent issues

Requirements

• 2+ years of experience in heavy data entry, billing or administrative support
• 2+ years using Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive)
• Typing speed of 45+ WPM and solid 10-key numeric entry
• Exceptional attention to detail, especially during long stretches of repetitive data work
• Fluent English with clear written and verbal communication
• Comfort working in a fast-paced environment with shifting priorities
• Nice to have: experience with QuickBooks or inventory management software