Virtual Events Coordinator

WHAT YOU WILL ACCOMPLISH

• Logistics Leadership: Lead coordination for virtual, hybrid, and in-person events from conception to completion.
• Platform Management: Build, customize, and manage event websites and registration platforms (experience with Swoogo or Whova is a massive plus).
• Data Mastery: Maintain rigorous accuracy across Excel trackers and CRMs, ensuring every attendee is accounted for.
• Communication Central: Serve as the primary point of contact for inquiries, coordinating timelines with marketing, design, and data teams.
• Reporting: Develop comprehensive dashboards and post-event resources to measure success.

CANDIDATE REQUIREMENTS

• Experience: Minimum 1 year in Project Coordination, Event Coordination, or a high-level operational role.
• Language: C2 Level English (or higher) is non-negotiable. You must have native-level fluency for client-facing communication.
• Education: Bachelor’s degree required (Marketing, International Relations, or Design preferred).
• Tech Stack: Proven experience with virtual event platforms (Swoogo, Whova, EventUp).
• Excel Proficiency: You must be comfortable with formulas, filters, and pivot tables.
• Soft Skills: Exceptional multitasking abilities, meticulous attention to detail, and a strong sense of accountability.

PREFERRED QUALIFICATIONS (BONUS)

• Experience with PM tools (Asana, Trello, Jira) and CRMs (Salesforce, HubSpot).
• Working knowledge of CSS for event page customization.

CONTRACT & COMPENSATION

• Structure: Full-Time Independent Contractor.
• Duration: Long-term 2-year contract (renewable).
• Trial Period: The first 3 months are a paid trial period at $800 USD/month.
• Standard Compensation: Upon successful review after 3 months, compensation increases to $1,000 USD/month.