Senior Executive Business Administrator

You’ll collaborate closely with other Executive Business Administrators, People Operations, IT, and leaders across GitLab to maintain clear communication, track deliverables across organizational boundaries, and support hiring and onboarding activities. In your first year, you’ll be expected to build strong, trust-based relationships, bring structure and calm to ambiguity, proactively flag risks and opportunities, and contribute to the broader EBA community through shared practices and coverage.

What You’ll Do 

• Support and work closely with GitLab’s Chief Product & Marketing Officer by anticipating needs, owning day-to-day operations, and ensuring priorities are executed smoothly.
• Manage complex calendars by vetting, prioritizing, and recommending meetings in line with GitLab meeting norms, while monitoring and resolving conflicts in advance.
• Transform high-level meeting descriptions and content links into clear, comprehensive agendas and briefing materials to ensure CPMO preparedness for all internal and external meetings.
• Maintain frequent communication and structured check-ins with the CPMO, proactively flagging items that need attention and tracking expectations and deliverables from functional peers.
• Monitor and maintain visibility into team progress by overseeing updates to agendas, trackers, and documentation, and supporting departmental reporting through formatted materials, reminders, and walkthroughs.
• Use AI tools extensively to automate routine tasks, synthesize information from multiple sources, and improve the quality and speed of decision support for the CPMO.
• Coordinate end-to-end travel logistics, including transportation, accommodations, documentation, and security needs, while processing expenses and reimbursements in a timely, accurate manner.
• Partner with People Operations, IT, and other cross-functional partners to resolve logistical needs, support full-cycle recruiting and onboarding, and plan and execute virtual and in-person events, off-sites, and team activities.
• Contribute to the broader Executive Business Administrator community by building strong cross-functional relationships, sharing best practices, providing coverage for other EBAs, and participating in team initiatives.

What You’ll Bring 

• Experience supporting senior executives in complex, fast-paced environments, ideally including C-level leadership in product and marketing organizations.
• Background managing executive calendars, travel, and expenses across time zones, with the ability to anticipate needs and manage competing priorities with minimal direction.
• Proficiency with Google Workspace, Zoom, Slack, Navan (or similar expense platforms), and comfort using AI tools to automate tasks and synthesize information.
• Experience coordinating cross-functional work, ensuring deliverables are tracked across teams, and compiling information from multiple sources for executive decision-making.
• Skill in end-to-end event and meeting coordination, including agendas, materials, logistics, vendor communication, and tracking action items.
• Experience supporting recruiting activities and onboarding, including scheduling interviews, coordinating with hiring teams, and facilitating new hire setup.
• Clear, concise written and verbal communication skills, with the ability to interact autonomously with internal and external partners while maintaining strict confidentiality.
• Approach that is proactive, organized, and collaborative, with the ability to work independently in a remote, dynamic environment and openness to varied backgrounds and transferable skills